Participant Management - The Nemesis of Excel Spreadsheets but the Best Friend of Precision!

We asked a few questions to Madeleine, Halina, and Elin—our stars who, with endless patience, answer participants' questions and double- and triple-check all the lists for accommodations, special dietary needs, and name badges that need to be printed.

What does participant management involve—what can you help our clients with?

• Participant management plays a central role in event production, from creating registration pages and distributing information to attendees to being the main contact person for all participants. We also handle on-site registration, produce name badges, and manage group assignments such as seating arrangements or hotel room allocation.

We take care of the most administratively demanding aspects of meeting planning, so our clients can focus on what matters most.

"I've managed that myself for years, so why should I get help from you?"

• It has probably been incredibly time-consuming to keep track of participants' various preferences regarding accommodations, travel, and special dietary needs using different Excel sheets. We use a web-based system specifically designed for this type of participant management, which centralizes all the information in one place. This allows our clients to spend their time on the important content of their conference while we handle the surrounding administrative logistics.

But Excel sheets work just fine, don’t they?

• In our web service, all information is gathered in one place, and all lists and details are updated automatically. This allows us to have complete control over all clients, projects, and participants in a way that’s simply not possible through manual changes in various Excel files.

What’s the best part of your job?

• We love the variety in our job! Building the best registration solution for participants and then helping our clients by taking over time-consuming administration is something we really enjoy. It might sound strange to some, but we love to focus on details and get completely absorbed in finding the best logistical solutions!

And finally, do you ever get tired of double- and triple-checking all the details?

• No, our greatest interest is making sure everything is perfect and that the conference or event is as successful as it can possibly be.

Contact Madeleine for a quote on participant management for your next event!

TIP! We also rent out our smart roll-ups for self-registration on-site

Managing on-site registration becomes incredibly smooth with our smart roll-ups, specially designed for name badges. The name badges are hung in alphabetical order on vertical roll-ups, giving participants an easy overview and allowing them to pick up their own badge. This avoids the queues and chaos that can occur when badges are placed on a table where they can easily get mixed up.