Frequently asked questions

• What does participant management mean?
  Participant management refers to all administration concerning the participants at your event. We arrange invitation dispatch, build a tailored registration page, handle all communication with participants, send confirmations and reminders. We manage hotel lists, travel bookings, special diets, produce name tags, and handle on-site registration.
  
  
• Is it expensive to hire an event agency?
  Considering the money you save on subcontractors, possibly missed cancellation dates, logistical and technical problems that arise when you are above, the answer is no. Then it is relatively cheap insurance against a failed event that damages both the brand and the trust in the company management in general.
  
  
• Why should we hire you for our event?
  We are experts in planning and executing events. As a client, you choose whether we handle selected parts or the entire event from start to finish. We help ensure that the event stays within budget and relieve you of the event administration, allowing you to save time and enjoy your own event as a guest.
  
  
• What kind of services does your event agency offer?
  We offer a comprehensive range of event services including planning, logistics, marketing, and execution of events and conferences. We tailor each event to meet your specific needs.
  
  
• How can I get in touch with you to discuss my event?
  You can contact us via phone, email, or through our contact forms on the website.
  
  
• What types of events can you assist with?
  We can assist with everything from small meetings and seminars to large conferences, incentive trips, galas, product launches, and other customized events.
  
  
• How far in advance should I contact you to plan my event?
  We recommend contacting us as soon as you have an idea for your event so that we can ensure sufficient time for planning and preparations. Typically, it's best to plan at least 9-12 months in advance, but we can also handle more urgent requests depending on availability. For venue bookings for large events with 300 attendees and more, we recommend searching and making preliminary bookings as early as possible, as these venues are often highly booked.
  
  
• Can you help find and book a venue for my event?
  Absolutely, and also free of charge. We have a large network of premises, conference facilities and partners and can help you find and book the perfect place for your event based on your wishes and your budget. Our experience also makes it easier to find the right premises quickly for your particular needs.
  
  
• What are your references and previous client projects?
  We have carried out successful events for companies, authorities and organizations in various industries. To see examples of our work and read customer references, you are welcome to visit our reference page.
  
  
• How do you work with budgets and cost estimates?
  We produce three to five different quotes from subcontractors. We then evaluate the supplier based on quality, price and previous references and match this with the customer's specific needs and budget.
  
  
• In which regions and locations can you operate?
  We are based in Stockholm, but work all over Sweden and also internationally.
  
  
• How does your event agency differentiate itself from others in the market?
  Primarily through our strong sustainability profile, but also because we are a comprehensive event supplier with, for example, great expertise in participant management.